Announcements
2019 Annual Meeting
Conference Need-to-Knows!

Program
Scientific Program
General Election
Election Candidates
E-Voting Instructions

Only members attending
AOGS2019 are eligible to vote.

E-Voting Opens - Tue, 30-Jul-19, 14:00
E-Voting Closes - Fri, 02-Aug-19, 14:30

AOGS Awards
Axford Medal Award

Presenter Guides

Upload Presentations | Oral | Poster | Best Student Poster Competition
  1. Assistance in Preparing an Oral or Poster Presentation
  2. Upload Presentations to Meeting Rooms and Digital Poster Boards Presentations can be uploaded via MARS, no later than Fri-12 Jul 2019 (Poster) and Fri-26 Jul 2019 (Oral) .
    Please refer to the instructions below and plan accordingly.

Upload Presentations

  1. Upload Presentation Files via Your Personal Account on MARS (Opens: 17 May 2019)
    This service aims to enable presenters a secure and convenient way to access and transfer their presentation files to the session rooms, from anywhere.
    Step 1:Log-in on MARS with your Login Email and Password here:
    https://www.meetmatt-svr.net/Account/Login?ReturnUrl=%2F
    Step 2:On the left menu, under ‘Author Options’ Click ‘Upload Presentation’
    Step 3:Follow the on-screen steps to upload/delete your presentation file(s)
  2. Deadlines and Supported File Formats

    a.Oral Presentation (Up to 3 Files)
     Upload Deadline Fri-26 Jul 2019
     Max Total File Size100MB
      File Formats Slides: .ppt, .pptx, pdf
    Video: .mov, .avi, .mpg, .mp4, .wmv
      Aspect Ratio 4:3
    b.Poster Presentation
     Upload Deadline Fri-12 Jul 2019
     File Format: .pdf
      Max Total File Size:10MB

    Important Notes:
    Please note that digital posters are not a substitution for the actual poster presentation. Digital poster file upload is compulsory if competing for Best Student Poster Award

    Why should you upload a digital copy of your poster?
    Your posters will be available for browsing anytime of the day throughout the conference.
    You can have casual impromptu presentations made alongside these digital poster boards as long as they are not occupied.

    Submitted posters will be uploaded onto Digital Poster Boards (Landscape Touch Screen Panels) placed around the Poster Hall (Ballroom B, Level 4) and participants can view all uploaded digital posters anytime throughout the conference

Presenter Guide – Oral

  1. Presentation ID – How to Read
    SE27 - D1 - AM2 – 317A - 002
    Session Code Conference Day 1 AM Session 2 Meeting Room Presentation No. 2
    SE27 D1 AM2 317A 002
  2. Prepare Your Presentation
    Length of presentation material should be in accordance with your time allotted. Total duration including Q&A and speaker changeover is 15 minutes for each talk. Please refer to the Final Program for actual presentation schedules. You are kindly requested to be at the presentation room at least 15 minutes before the session starts.

  3. Determine Your Audio-Visual Needs
    Each meeting room comes equipped with a laser pointer, computer, LCD projector and screen. The computers in the meeting rooms are being provided to Windows‐based PC users. The PC will be configured with Windows Operating System. Please bring your presentation files in thumb drives. For MAC-laptop users, please bring your own VGA adapter cable.

  4. Create a Backup Copy of Your Presentation
    We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Thumb drives are acceptable.

  5. Give Your Presentation
    Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract submission. At the end of the meeting, all presentation files will be destroyed.

Presenter Guide – Poster

  1. Locate Your Poster Board
    Poster presentations will be held from Mon-29 Jul to Thu-01 Aug 2019 at the Exhibition/Poster Hall. Poster boards are pre-assigned and marked with your Abstract ID. Please feel free to approach the Poster Help Desk for assistance.
  2. Poster Set-up, Question and Answer (Q & A) Session and Tear-down

    Day-Date Sections Poster Set-up Poster Q & A
    (Presenter attendence required)
    Poster Tear-down
    Mon-29 Jul AS1, IG and PS
    Geoscience Challenge
    15:00 to 18:00 18:30 to 20:30 20:30 to 21:00
    Tue-30 Jul HS and ST 10:30 to 12:30 13:30 to 15:30 15:30 to 16:00
    Wed-31 Jul AS2 and BG
    Thu-01 Aug OS and SE

    Submitted digital poster files will be uploaded to the Landscape Touch Screen Panels (Digital Boards) placed around the Exhibition/Poster Hall for visitor viewing throughout the conference but they are not a substitution for the actual poster presentation.

  3. Prepare Your Poster
    Each presenter will be provided a poster space of 2.4m wide x 1m high poster panel. Your poster should be 1 x A0 size in landscape format, measuring 1189 mm length x 841 mm height maximum. Your presentation must cover the same material as the abstract submitted.

    • Place your Abstract ID, Abstract Title and Authors’ names prominently at the top of the poster to allow viewers to identify your abstract easily.
      Presenter’s Name must be underlined and in Bold Letterings.
    • Authors’ names, e‐mails and address information must be provided in case the viewer is interested in contacting you for more information.
    • You have complete freedom in displaying your information in figures, tables, text, photographs, etc. in the poster.
    • A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions.
  4. Set Up Your Poster (See also 1 & 2 above)

    • Posters should be set-up by 18:00 (Mon) and 12:30 (Tue-Thu)
    • Posters are scheduled to be on display from 18:30 to 20:30 (Mon) and 13:30 to 15:30 (Tue-Thu). Poster Q&A Session is as scheduled and presenter attendance is required during the session.
    • Adhesive tapes and scissors are available at the Poster Help Desk, nearby the poster boards. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.

  5. Remove Your Poster

    • Posters must be removed after the viewing time by 21:00 (Mon) and 16:00 (Tue-Thu) .
    • After this time, posters remaining on the boards may be removed and discarded by cleaners. AOGS will not be responsible for posters and materials left on poster boards after the stated hours.

  6. Upload Your Poster Presentation Online
    Poster presenters now have the option to upload their posters via MARS.
    Submitted posters will be uploaded onto Digital Poster Boards (Touch Screen Panels) placed around the Exhibition/Poster Hall and participants can view all uploaded digital posters anytime throughout the conference.

    The deadline to upload your digital poster (PDF or image) is Fri-12 Jul 2019. Please note that digital posters are not a substitution for the actual poster presentation.

    Why should you upload a digital copy of your poster?
    • Your posters will be available for browsing anytime of the day throughout the conference.
    • You can have casual impromptu presentations made alongside these digital poster boards as long as they are not occupied.
  7. Best Student Poster Competition

    Eligibility and Entry Requirements

    1. Only Students are welcome to compete
    2. All participants are required to submit a digital copy of their poster via MARS by Fri-12 Jul 2019 in order to qualify. Failure to submit by the stipulated deadline will lead to an automatic disqualification

    Winners will be awarded with:

    1. Certificate signed by AOGS President and Section President
    2. Complimentary Registration for the following year of AOGS Annual Meeting

    Award Criteria & Competition Rules

    1. One award minimum per Section, and 1 additional award for every 20 student posters
    2. Competition Rules
      • The presenting student author must be present throughout the Section’s Poster Viewing/Interactive Forum during the Poster Session. The Best Student Poster award will be awarded to the presenting author only
      • Posters should be prepared according to AOGS Presenter Guide for Posters
    3. Poster Presentations will be evaluated based on:
      • Scientific quality and novelty
      • Poster design
      • Ability of student presenter to answer question
    4. Results will be announced during the Closing Ceremony on Fri-02 Aug