Abstract: Submission Instructions (Opens 11 Dec 2015)

Submission Opens: 11 Dec 2015
Submission Closes: 19 Feb 2016 04 Mar 2016
Acceptance Notification: 23 Mar 2016
Author Registration Deadline: 18 May 2016 Extended to 25 May 2016

How to submit your abstract on MARS

• You will need your user account to log on to MARS (Management And Review of Submissions)
• You may use the same email/password from your previous account (from AOGS 2015)
• If you are new to MARS, please click here to create a user account.

Abstract processing fee needs to be paid before you can proceed to upload your abstract.

Upon landing on MARS, follow the given instructions below

• Go to "Conference" on the left menu, Click Session List to view and Select Session from the approved listing
• Click "Show List" to view the list of sessions in the Section of your choice
• Click "Session Code" to view session and convener details

Reminder

• TWO abstracts is the maximum limit for each submitting author
• Each registration fee covers TWO presentations maximum
• A processing fee of SGD 35 applies for each abstract. The payment may not be deferred and the paid fee is non-refundable.
• Click here for Registration, Fees & AOGS Accepted Payment Methods.
• Abstract processing fee needs to be paid before you can proceed to upload your abstract content.

Prepare an abstract

• Abstract submissions must include paper title, author(s)' name(s), affiliations, addresses and contact number and email address of the Main Author.
• Abstract body should be in text only and may not exceed 300 words.

Submit an abstract

• Go to "Author Options", click "My Abstracts" and then click "Create New Abstract". It will guide you through a 4-step submission process:
  • Step 1: Read the important notes and select payment method of abstract processing fee
  • Step 2: Enter abstract title and author details.
  • Step 3: Pay for the abstract processing fee
  • Step 4: Upload the abstract content
• Each abstract will be assigned an Abstract ID. Please quote this in all correspondence.
  

Pay the abstract processing fee

The payment of abstract processing fee may not be deferred or the abstract will not be able to be uploaded. The fee is not waived under almost any circumstances and definitely not waived for withdrawn/rejected abstracts or for successful registration fee waiver applicants.

Payment by credit card (China UnionPay / VISA / MasterCard / Amex) or telegraphic transfer is acceptable. For payment by telegraphic transfer, an administrative fee of SGD80 will be charged.

For authors who have failed attempts in paying by credit card online, you can:

1. Try a different card;
2. If it still fails, fax the front and back of the card to the Fax +65 64723208, AOGS2016.
   Please indicate your name, abstract ID, payment amount (SGD35) in the fax. AOGS Secretariat will try to process the payment for you.

Modify an abstract

• You can modify, resubmit your own abstract anytime but it must be before the submission deadline.
• Go to "Author Options", click "My Abstracts" to view your abstract submission(s).
• Click Abstract ID to access full abstract details, including all editing functions.

Abstract Status

• Pending: The abstract is pending for payment of abstract processing fee; no further processing will be allowed until the fee is paid.
• Active: The abstract is yet to be reviewed / currently being reviewed
• Accepted: The abstract is accepted.
• Rejected: The abstract is rejected. Note that the abstract processing fee is NOT waived.
• Withdrawn: The abstract is withdrawn. Note that the abstract processing fee is NOT waived.
• Duplicate: The abstract is a double submission. The abstract processing fee is cancelled.

Review Process

• Conveners and/or Section Presidents will review abstracts for contents and scientific merits.
• The review decision will be either "Accepted" or "Rejected"
• Presentation mode (Oral or Poster) will be decided at the time of session scheduling. Author’s preferred presentation mode is usually honored though not guaranteed to be satisfied.

Meeting Registration

• It is expected that at least one author attends the meeting to present the accepted abstract
• Authors whose abstracts are accepted must register their meeting attendance by 18 May 2016 Extended to 25 May 2016.
• Each registration fee covers TWO presentations maximum.
• At the time of registration, ID of the abstracts to be presented must be provided
• By default, the registrant is deemed to be the presenter. This can be the author or a co-author.
• Abstracts whose authors did not register to attend the meeting risk being withdrawn.

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