AOGS2025

SUBMISSIONS

Propose A Regular Session Propose A Special Session Submit Abstract

Regular Session Rules | How to Submit Past Sessions & Conveners: 2024 | 2023 | 2022 | 2021 | 2020

This type of session proposal covers topics that belong to any one of the 8 AOGS Scientific Sections of the society – Atmospheric (AS), Biogeoscience (BG), Hydrological (HS), Interdisciplinary (IG), Ocean (OS), Planetary (PS), Solar & Terrestrial (ST) and Solid Earth (SE). Once submission closes, Section Presidents will evaluate the proposals

Those accepted will be listed on MARS to invite abstract submission
Those rejected will not be listed
Those whose contents are similar or closely related may be joined, combined or merged to form a single session. If the session involves 3 or more Sections, the session will be channelled to Interdisciplinary Geosciences (IG)

Rules

The subject of a session should have a sufficiently broad appeal that it can be expected to consist of at least ten papers. The actual time allocation will vary according to the number of accepted abstracts. If a session has less than 10 accepted abstracts, the Section President and Program Committee reserve the right to move the abstracts to another session.
Session proposals with broader themes and larger scales are favoured, and session proposals with strong overlap are likely to be merged. This is so as to minimize repetition and to build a program with sessions that are fewer but larger and stronger.
Co-conveners must be from at least 2 countries. The minimum number of conveners is 2 and the maximum number of conveners is 5, per session.
Two session proposals is the maximum limit. No Convener may submit more than 2 session proposals.
Invited papers should not exceed one third of oral presentations in a given session, the only exception is for sessions of great timeliness (such as a recent natural disaster or the first reports from new international scientific programs or space missions).
Convener and Co-Conveners cannot present or be a co-author to an invited paper in their own session. Any paper with an overlap between the co-authors and the co-conveners cannot be designated as invited.
Program Committee will take note of scheduling requests but cannot guarantee that requests can be accommodated. Sessions could be scheduled between Monday morning and Friday afternoon.

How to submit your regular session proposal

Please visit our FAQ page to find answers to frequently asked questions

MARS is the online conference administration platform, and in order to carry out one of more of these crucial tasks, a user account is required.
To set up a user account, log onto the portal and follow the “Create A New User Account” instructions. Click “Login ⟶ “Create A New User Account”
You can use your existing user account for future events without needing to create a new one.

Log into the portal and follow the submission guidelines provided in the “My Session Proposal” section of the Author Options dashboard.

You can make changes using the “Edit” function before the submission deadline; there is no need to withdraw and resubmit.

Special Session Rules | How to Submit

The themes for this kind of session proposal should be unique, and the subjects presented should differ significantly from those covered in the AOGS regular sections. Sessions such as these are invitation-only.

Rules

The session organiser should not be a speaker at the Special Session.
Only Invited Speakers are featured and the invitation is not transferable
Every Invited Speaker needs register (and pay fee if applicable) to participate
All Speakers/Prospective Session Participants should have agreed to participate in the session before the Session Proposal is submitted.

How to submit your proposal for Special Session

To assist in creating and developing a proposal based on a session format of your choosing, kindly use the template below. We request that you email your proposal and any supporting documents (in.doc or.docx format) for the consideration of the AOGS Program Committee to cwutyphoon@ntu.edu.tw

Proposer Information

Full Name
Organization, affiliation or credentials
Professional Email address
An explanation of relevant past experience in organizing seminars or workshops and/or speaking on the subject matter

Details Needed for the Session Proposal

A Title and an explanation of its timeliness and comments about the specific audiences for which it will be of principal interest.
Names, complete affiliation and email address of the Session Organizer(s); Session Chair(s); and all Speakers/Prospective session participants.
Title for each presentation.
Abstract for each presentation (300 words max).
Session Format - You may choose one of the following:

90-Minute Seminar/Colloquium
This will be a session involving at least six (6) registered participants, including a moderator/facilitator.
At least 15 minutes should be left for audience participation. This is an opportunity to share vital issues important to your organization and communities.

120-Minute Interactive Workshop
This will be a hands-on interactive event with a maximum of three presenters that gives attendees an extended learning experience.

60 -Minute Overview Lecture
The lecture should provide a broad summary of a specific topic, highlighting key concepts, recent developments and future directions.
At least 15 minutes should be left for audience participation.

Submit Abstract – Guidelines and Requirements

Language and Registration Requirements

English is the official language throughout the meeting.
By submitting the abstract, you are granting AOGS to publish and disseminate it electronically.
Each successfully submitted abstract will be given an abstract ID. Please quote this when making enquiries
It is expected that at least one author registers and attends the meeting to present the accepted abstract.
The ID for the accepted abstract that will be presented must be given in the online registration form.
If the ID of the abstract to be presented is not provided in the online registration form, the presentation will not be assigned a time slot.

Review and Notification of Outcome

Conveners and/or Section Presidents will review abstracts for contents and scientific merits.
The review decision will be either “Accepted” or “Rejected”
Presentation mode (Oral or Poster) will be decided at the time of session scheduling. Author’s preferred presentation mode is usually honoured though not always guaranteed to be satisfied.

Abstract Reivew Status – Terms and Meaning

a.	Unpaid	: The abstract processing fee needs to be paid before a submission can proceed.
b.	Active	: Abstract submission is successfully competed
c.	Pending	: Abstract submission is not yet successfully completed
d.	Accepted	: The abstract has been reviewed and accepted for presentation at this meeting
e.	Rejected	: In the reviewer’s opinion, your abstract is unsuitable for presentation at this meeting
f.	Withdrawn	: After the abstract has been successfully submitted, it is removed from the abstract list. Please note: The paid abstract fee cannot be refunded.

Abstract Processing Fee

Amount payable is SGD35.00 per abstract. The limit is 2 abstracts maximum per submitting author
The abstract fee must be paid before a submission can proceed, which could take as little as a few minutes or as long as 72 hours
You can make changes using the “Edit” function before submission deadline; there is no need to withdraw and resubmit (see 2.4)
Every new submission attracts an abstract processing fee. This is non-refundable and not waived under almost any circumstances whether: duplicate/withdrawn/rejected
All payments must be received in Singapore Dollars (SGD)

Payment Method – Choose ONE Only
All payments to “Meeting Matters International Pte Ltd” which is the secretariat and conference management company.

5.1

Card Payment

MasterCard, Visa, UnionPay, Diners Club, JCB, Amex
For securing Card-Not-Present (CNP) transactions against fraud, Visa and MasterCard are required to be 3D Secure enabled or payment will be declined. If your credit card is not 3D Secure enabled, please get in touch with your card issuer/bank to request for it to be enabled.

5.2

Digital Wallet and Mobile Payment

Discover, Alipay, WeChat Pay
PayNow, Shopee Pay & GrabPay Supports Singapore Only Payments

5.3

Cash and Bank Transfer – Terms:

SGD90 platform fee applies
All bank charges are borne by the remitter (ordering customer)
Conference/event title and abstract submitter name must appear in the bank document
Email secretariat a copy of the bank document as proof of payment

Bank details:

UEN (Pay Now)	: 200210443E
Account Name	: Meeting Matters International Pte ltd
Account Number	: 003-902606-4
Bank Name	: DBS Bank Ltd
Bank Address	: 12 Marina Boulevard, Level 3, DBS Asia Central @ MBFC Tower 3, Singapore 018982
Swift Code	: DBSSSGSG

5.4

All payment related disputes/queries and chargebacks will be handled by Meeting Matters International Pte Ltd
Please contact AOGS Secretariat: - Meeting Matters International Pte Ltd
Address: #06-23 ONE COMMONWEALTH, 1 Commonwealth Lane, Singapore 149544
Tel: +65 6472 3108 Email: info@asiaoceania.org

How to Submit Your Abstract
Please visit our FAQ page to find answers to frequently asked questions

6.1

MARS is the online platform, and in order to carry out one of more of these crucial tasks, a user account is required.

To set up a user account, log onto the portal and follow the “Create A New User Account” instructions.
Click “Login ⟶ “Create A New User Account”
You can use your existing user account for future events without needing to create a new one.
Please not that a co-author must also have a user account
All personal information and contact details will be based on the profile form provided in the user account
User accounts are strictly personal and private. The user only may be allowed to make changes and corrections to their profile.

6.2

Submit Abstract

Log into the portal and follow the submission guidelines provided in the “My Abstracts” section of the Author Options dashboard.
You can make changes using the “Edit” function before the submission deadline; there is no need to withdraw and resubmit.
Abstract should contain text only and may not exceed 300 words.

Name:	Mr Boon Hwang NG, Data Protection Officer/Associate (HR & Corporate Development)
Email:	dataprotection@meetmatt.net
Postal Address:	#06-23 ONE COMMONWEALTH, 1 Commonwealth Lane, Singapore 149544
Telephone Number:	+65 6472 3108

1.	Your Personal Data In this Privacy Policy, “Personal Data” refers to any data or information (true or false) about you from which you can be identified either (a) from that data; or (b) from that data and other information to which we have or are likely to have access. Examples of such Personal Data which you may provide to us include (depending on the nature of your interaction with us): Your full name, NRIC, passport or other identification number, personal mobile telephone number(s), mailing address, email address, facial image, voice, fingerprint, iris image, DNA profile, and any other information relating to you which you have provided us in any forms you may have submitted to us, or in other forms of interaction with you; Information about your use of Meet Matt’s website and services, including cookies, IP address, subscription account details and membership details, but only to the extent that Meet Matt can identify your from such information; Your employment history, education background and income levels; Your payment related information, such as your bank account or credit card information; Information about your usage of and interaction with our website and/or services including computer and connection information, device capability, bandwidth, statistics on page views, and traffic to and from our website
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7.	Retention of your Personal Data Your Personal Data will not be retained when the purpose for which the personal data was collected is no longer being served by the retention of the data; The retention is no longer necessary for legal or business purposes;
8.	Transfer of your Personal Data We will not transfer your Personal Data to a country or territory outside Singapore except in accordance with the requirements prescribed under the PDPA.
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