Abstract: Submission Instructions

Submission Opens: 15 Dec 2009
Submission Closes: 1 Mar 2010 8 Mar 2010
Acceptance Notification: 23 Mar 2010
Author Registration Deadline: 10 May 2010

How to submit your abstract on MARS 2010

• You will need your user account to log on to MARS (Management And Review of Submissions)
• You may use the same email/password from your previous account (from AOGS 2009)
• If you are new to MARS, please click here to create a user account.

Upon landing on MARS, follow the given instructions below

• Go to Conference on the left menu, Click Session List to view and Select Session from the approved listing
• Click Show List to view the list of sessions in the Section of your choice
• Click Session Code to view session and convener details

Reminder

• TWO abstracts is the maximum limit for each submitting author
• Each registration fee covers TWO presentations maximum
• A processing fee of SGD 32 / USD 22 applies for each abstract. This amount is non-refundable, regardless of its final review status. It is appreciated that any amount owing to AOGS be settled at the time of registration.
  Check here for Registration, Fees & AOGS Accepted Payment Methods.
• All outstanding payments are tagged to the main author as shown in the system records

Prepare an abstract  

• Please strictly follow the templates provided and AOGS appreciates receiving Camera-Ready papers in PDF format with print quality resolution. Templates for Abstract: MS Word PDF Sample  
• Length of Abstract should be ONE A4 page maximum, with illustrations (if necessary), paper title, author(s)' name(s), affiliations, addresses and must include contact number and email address of the Main Author.

Submit an abstract

• Go to Author Options, click My Abstracts and then click Create New Abstract. it will guide you through a 3-step submission process:
  • Step 1: Enter abstract details and author details.
  • Step 2: Upload the abstract file
  • Step 3: Pay for the abstract processing fee
• Each abstract will be assigned an Abstract ID. Please quote this in all correspondences.  
  

Pay the abstract processing fee

Under AOGS policy, the abstract processing fee is not waived under almost any circumstances. They are not waived for withdrawn/rejected abstracts or for successful registration fee waiver applicants.

For authors have failed attempts in paying by credit card online, you can

1. Try a different card;
2. If it still fails, fax the front and back of the card to the AOGS Secretariat Office (Fax: +65 6341 7269, Attn: Azrinah). Please indicate your name, abstract ID, payment amount (USD22 / SGD32) in the fax. Our accountant will try to process the payment for you.

For authors who have genuine difficulties in paying the abstract fees by credit card online (e.g., do not have a credit card), payment of abstract processing fee can be delayed until the online registration time. The abstract processing fee and registration fee can then be paid either by credit card or by telegraphic transfer. An additional administrative fee of SGD60 / USD45 will be charged for or telgraphic transfers, primarily due to bank charges. Accordingly, if you need to defer payment of the abstract processing fee, you may stop at Step 3 at the time of abstract submission.

For abstract processing fees that remain unpaid after the conference, they will be recorded under corresponding author's name in the society's records.

Modify an abstract  

• You can modify, resubmit your own abstract anytime but must be before the given deadline.
• Go to Author Options, click My Abstracts to view your abstract submission(s).
• Click Abstract ID to access full abstract details, including all editing functions.    

Abstract Status

• Active: The abstract is yet to be reviewed / currently being reviewed
• Accepted: The abstract is accepted.
• Rejected: The abstract is rejected. Note that the abstract processing fee is NOT waived.
• Withdrawn: The abstract is withdrawn. Note that the abstract processing fee is NOT waived.
• Duplicate: The abstract is a double submission. The abstract processing fee is cancelled.

Review Process  

• Conveners and/or Section Presidents will review abstracts for contents and scientific merits.
• The review decision will be either "Accepted" or "Rejected"
• Presentation mode (Oral or Poster) will be decided at the time of session scheduling. Author’s preferred presentation mode is usually honored though not guaranteed to be satisfied. 

Meeting Registration

• It is expected that at least one author attends the meeting to present the accepted abstract
• Authors whose abstracts are accepted must register their meeting attendance by 10 May 2010.
• Each registration fee covers TWO presentations maximum.
• At the time of registration, ID of the abstracts to be presented must be provided
• By default, the registrant is deemed to be the presenter. This can be the author or a co-author.
• Abstracts whose authors did not register to attend the meeting risk being withdrawn
• Any outstanding abstract processing fee must be settled at the time of meeting registration