Presenter Guides

Assistance in Preparing an Oral or Poster Presentation
- Speakers
- Poster Presenters
Upload Presentations to Meeting Rooms and Digital Poster Boards Presentations can be uploaded via MARS, no later than Tue-15 May (Poster) and Fri-01 Jun (Oral).
Please refer to the instructions below and plan accordingly.

Upload Presentations

Upload Presentation Files via Your Personal Account on MARS (Opens: 21 March 2018)
This service aims to enable presenters a secure and convenient way to access and transfer their presentation files to the session rooms, from anywhere.

Step 1:	Log-in on MARS with your Login Email and Password here: http://www.meetmatt-svr3.net/aogs/aogs2018/mars2/login.asp
Step 2:	Follow the screen steps to upload/delete your presentation file(s).

Deadlines and Supported File Formats

a.	Oral Presentation (Up to 3 Files)
	Upload Deadline	Fri-01 Jun 2018
	Max Total File Size	100MB
	File Formats	Slides: .ppt, .pptx, pdf Video: .mov, .avi, .mpg, .mp4, .wmv
b.	Poster Presentation
	Upload Deadline	Tue-15 May 2018
	File Format:	.pdf
	Max Total File Size:	10MB
Important Notes: Please note that digital posters are not a substitution for the actual poster presentation. Digital poster file upload is compulsory if competing for Best Student Poster Award Why should you upload a digital copy of your poster?
•	Your posters will be available for browsing anytime of the day throughout the conference.
•	You can have casual impromptu presentations made alongside these digital poster boards as long as they are not occupied.

Submitted posters will be uploaded onto Digital Poster Boards (Landscape Touch Screen Panels) placed around the Poster Hall (Ballroom B, Level 4) and participants can view all uploaded digital posters anytime throughout the conference

Presenter Guide – Oral

Presentation ID – How to Read

SE27 - D1 - AM2 – 317A - 002
Session Code	Conference Day 1	AM Session 2	Meeting Room	Presentation No. 2
SE27	D1	AM2	317A	002

Prepare Your Presentation
Length of presentation material should be in accordance with your time allotted. Total duration including Q&A and speaker changeover is 15 minutes for each talk. Please refer to the Final Program for actual presentation schedules. You are kindly requested to be at the presentation room at least 15 minutes before the session starts.
Determine Your Audio-Visual Needs
Each meeting room comes equipped with a laser pointer, computer, LCD projector and screen. The computers in the meeting rooms are being provided to Windows‐based PC users. The PC will be configured with Windows Operating System. Please bring your presentation files in thumb drives. For MAC-laptop users, please bring your own VGA adapter cable.
Create a Backup Copy of Your Presentation
We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Thumb drives are acceptable.
Give Your Presentation
Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract submission. At the end of the meeting, all presentation files will be destroyed.

Presenter Guide – Poster

Locate Your Poster Board
Poster presentations will be held from Mon-04 Jun to Thu-07 Jun 2018 at the Exhibition/Poster Hall (Ballroom B, Level 4). Poster boards are pre-assigned and marked with your Abstract ID. Please feel free to approach the Poster Help Desk for assistance.

Poster Set-up, Question and Answer (Q & A) Session and Tear-down

Day-Date	Sections	Poster Set-up	Poster Q & A (Presenter attendence required)	Poster Tear-down
Mon-04 Jun	AS1, IG and PS	15:00 to 18:00	18:30 to 20:30	20:30 to 21:00
Tue-05 Jun	HS and ST	10:30 to 12:30	13:30 to 15:30	15:30 to 16:00
Wed-06 Jun	AS2 and BG
Thu-07 Jun	OS and SE

Submitted digital poster files will be uploaded to the Landscape Touch Screen Panels (Digital Boards) placed around the Exhibition/Poster Hall (Ballroom B, Level 4) for visitor viewing throughout the conference but they are not a substitution for the actual poster presentation.

Prepare Your Poster
Each presenter will be provided a poster space of 1200mm length x 1200mm height. Your poster should be 1 x A0 size in landscape format, measuring 1189 mm length x 841 mm height maximum. Your presentation must cover the same material as the abstract submitted.
- Place your Abstract ID, Abstract Title and Authors’ names prominently at the top of the poster to allow viewers to identify your abstract easily.
  Presenter’s Name must be underlined and in Bold Letterings.
- Authors’ names, e‐mails and address information must be provided in case the viewer is interested in contacting you for more information.
- You have complete freedom in displaying your information in figures, tables, text, photographs, etc. in the poster.
- A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions.
Set Up Your Poster (See also 1 & 2 above)
- Posters should be set-up by 18:00 (Mon) and 12:30 (Tue-Thu)
- Posters are scheduled to be on display from 18:30 to 20:30 (Mon) and 13:30 to 15:30 (Tue-Thu). Poster Q & A Session is as scheduled and presenter attendance is required during the session.
- Adhesive tapes and scissors are available at the Poster Help Desk, nearby the poster boards. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.
Remove Your Poster
- Posters must be removed after the viewing time by 21:00 (Mon) and 16:00 (Tue-Thu) .
- After this time, posters remaining on the boards may be removed and discarded by cleaners. AOGS will not be responsible for posters and materials left on poster boards after the stated hours.
Upload Your Poster Presentation Online
Poster presenters now have the option to upload their posters via MARS.
Submitted posters will be uploaded onto Digital Poster Boards (Landscape Touch Screen Panels) placed around the Poster Hall (Ballroom B, Level 4) and participants can view all uploaded digital posters anytime throughout the conference.

The deadline to upload your digital poster (PDF or image) is Tue-15 May. Please note that digital posters are not a substitution for the actual poster presentation.
Why should you upload a digital copy of your poster?
- Your posters will be available for browsing anytime of the day throughout the conference.
- You can have casual impromptu presentations made alongside these digital poster boards as long as they are not occupied.
Student Poster Competition
To qualify for this competition, participants have to submit a digital copy of their poster via MARS. The deadline to upload your digital poster is Tue-15 May.. Awards shall be in the form of Certificates, to be signed by AOGS President and the Section President, and Complimentary Registrations for the Winners to attend AOGS Annual Meeting in the following year.
- One award minimum per Section, and 1 additional award for every 20 student posters.
- If won, Best Student Poster Award will be awarded to only the Presenting Author
- Presenter Attendance is Required during the Poster Session (See table above for your Section’s Poster Session Schedule)
- The criteria for evaluating poster presentations are
  1. Scientific quality and novelty
  2. Poster design, and
  3. Ability of student presenter to answer question